Careers

Reports to:           Dir. of Specialty Fabrication/ Sr. Management

Summary:             Plan, execute, and finalize projects of any type and size according to strict deadlines and within budget. This includes acquiring resources and coordinating the efforts of team members, architects, designers, engineers, sub-contractors, consultants or owners in order to deliver projects according to plan/contractual obligations.  A Project Manager also defines the project’s objectives and oversees quality control throughout its life cycle.

Duties and Responsibilities:

• Direct and manage projects assigned by senior management from beginning to end.
• Define project scope and deliverables that support the goals in collaboration with the client, senior management and team members.
• Develop the project budgets and/or any associated costs if not already assigned.
• Negotiate terms of the project within mutual agreement of the client, members of the project, and senior management in order to prepare all necessary documentation needed to execute the contractual requirements of Weber Group, Inc.
• Effectively communicate project expectations to team members in a timely and clear fashion.
• Communicate with clients for projects on an ongoing basis.
• Estimate the resources and participants needed to achieve project goals.
• Draft and submit budget proposals, and recommend budget changes when necessary.
• When required, negotiate with other managers for the acquisition of required personnel from within the company.
• Determine need for additional staff and/or consultants and make the appropriate recruitments if necessary during project cycle.
• Set and continually manage project expectations with team members and report to senior management on a regular basis.
• Delegate tasks and responsibilities to appropriate personnel.
• Identify and resolve issues and conflicts within the project team.
• Plan and schedule project timelines using appropriate tools.
• Develop and deliver progress reports, proposals, required documentation, and submittal information when required.
• Review content of status reports from the project team, analyze results, and troubleshoot problem areas.
• Proactively manage changes in project scope, identify potential problems, and develop contingency plans.
• Define project success criteria and distribute them to involved parties throughout the project.
• Coach, mentor, motivate and supervise project team members and subcontractors, and influence them to take positive action and accountability for their assigned work.
• Build, develop, and grow any business relationships vital to the success of the project.
• Draft and submit all subcontract agreements or purchase orders to all vendors, subcontractors, and /or suppliers for any/all materials and/or services necessary to complete the project.
• Review and properly code all invoices/ pay applications from subcontractors and suppliers as received for payment processing.
• Complete project invoicing/AIA payment applications required during selective billing cycles throughout the duration of the project.
• Complete all documents required to close out and complete projects whether required by client or municipality.
• Ensure projects are completed in compliance of OSHA and Weber Group safety guidelines.
• Assist in the hiring and the training of supervisors and other construction personal when necessary.
• Reviewing and approving timecards of any company personal working on their projects.

Minimum Requirements:

• High School diploma, Trade School degree, and/or University or college degree in the field of construction management.
• 5-10 years direct work experience in a project management capacity, including all aspects of previous field construction/ supervision experience.
• Strong written and oral communication skills.
• Communicate using the English language. Communications in Spanish would be an additional benefit.
• Competent and proficient understanding of Word, Excel, Outlook, and MS Project.
• Demonstrate experience in personnel management.
• Experience at working both independently and in a team-oriented environment is essential.
• Persuasive, encouraging, and motivating.
• Ability to obtain cooperation from a wide variety of sources, including senior management, consultants, and other team members.
• Ability to defuse tension among project team, should it arise.
• Valid driver’s license and in good standings.

Physical abilities required:

• Overtime may be required in meeting project deadlines so intense stress could be a factor.
• Primary functions require sufficient physical ability to work in an office setting and operate office equipment. FREQUENT walking, standing, sitting for extended periods of time, fine-finger dexterity to manipulate computer, operate office and other equipment. OCCASIONAL bending and stooping, squatting, pushing/pulling, twisting at waist, upward and downward flexion of neck, side-to-side turning of neck; reaching at and above shoulder height; lifting objects weighing up to 10 lbs. from below waist to above shoulders and transporting distances up to 50 yards; lifting objects weighing 11-50 lbs. from below waist occasionally.
• Physically able to participate in training sessions, presentations, and meetings.
• Travel may be required for the purpose of estimating projects, overseeing projects on regular basis, and meeting with clients.
• Conduct regular visits to jobsites to oversee to progress and check on the quality of work. May require extended walking, climbing of ladders, or bending to inspect areas of low work concealed by obstructions.
• Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.
• Hearing: Hear in the normal audio range with or without correction.

Safety Requirements:

• 30 Hour OSHA Course.
• First Aid, CPR and Bloodbourne Pathogen training.
• Familiar with all current OSHA General Industry Safety and other applicable regulations relating to employee safety and accident prevention.
• Participate in weekly safety meetings. (Tool Box Talks)
• Enforce safety requirements of WGI to all supervisors including; check for updated MSDS information that is to be stored on site, check for proper labor law information that to be posted, and verify all safety measures are in place and updated on a regular basis.

Reports to:           Office Manager/Controller

Summary:             Acts of Receptionist-Administrative Assistant and performs various task around the office as needed.

Duties and Responsibilities:

• Answering phone calls and relay messages when needed.
• Sets up extension numbers and updates the phone directory
• Sends out birthday reminders
• Sends out Safety Handouts for employees to read and enter into Fieldease
• Collects, opens and delivers mail daily to designated drop off boxes/post office daily
  • Creates shipping labels for packages
  • Opens all office supply orders and puts away supplies
• Keeps office clean and organized
  • Wipes down conference room tables throughout the day
  • Fills paper trays in printers
  • Wipes down kitchen table top/coffee pots at the end of the day
  • Keeps bathroom stocked
• Stocks office supplies and helps Office Manager keep track of low supplies for orders
  • Orders supplies
  • Distribute supplies
• Greets guests and clients as they arrive for meetings
  • Shows them to room
  • Gets drinks if needed
  • Pages contact person when they arrive
• Manages magazine subscriptions for company
• Helps manage office conference room calendar
• Manages Active Project List bi-weekly
  • Distributes list to everyone in office and shop
• Keep project folders in Office Managers office updated (Active, Inactive, Closed)
• Manages Employee Phone List
  • Distributes list to everyone in office and shop
• Sorts through faxes and invoices as they come through on email
• Stamps and scans in all invoices/waivers
  • Moves invoices/waivers to correct folder (date for invoices, project number for waivers)
  • Labels invoices
  • Distributes invoices to AP
• Helps with any technical issues, setting up events/celebrations
• Maintaining/renewing Licenses and keeping update to expiration dates
• Assist owner with tasks such as typing up proposals, agreements
• Ordering and picking up lunch orders for big meetings and helping to organize the conference room

Qualifications:

• Ability to sustain a high level of energy and be passionate about the work.
• Ability to establish goals and priorities: perceive and analyze situations requiring attention and perform duties in a timely manner often under pressure.
• Manage a variety of priorities simultaneously.
• Strong verbal, written, organizational, and interpersonal skills.
• Ability to use judgment and discretion; to keep confidentiality; to exercise tact and diplomacy.

Minimum Requirements:

• High School diploma or equivalent
• Pervious relevant experience preferred
• Experience with Excel or ComputerEase is a plus

Physical Requirements and Working Conditions:

• Communicates using English language.
• Sees and hears or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
• Uses telephone and computer extensively throughout the workday.
• Sits, reaches and lifts intermittently throughout the workday. Lifts, pushes, pulls, and moves equipment, supplies, etc., of ten (10) pounds throughout the workday.

Position Title:       Contract Artist

Reports to:           Art Department Supervisor

Summary:             Work with Art Department Supervisor to plan, execute, and finalize projects of any type and size according to strict deadlines and within budget. This includes working with other team members in the shop, project managers, and the art director to deliver projects according to design/plan/contractual obligations.

Duties and Responsibilities:

• Work with Art Department Supervisor and Art Director to fully understand the intent of the design and the environment in which the design will be placed from beginning to end.
• Work with Art Department Supervisor and Art Director to create thematic finishes and three-dimensional sculpts in a variety of media and styles.
• Maintain areas for safety and function appropriate to artistic work and any tools or equipment involved
• Identify potential problems with process, materials or schedule and immediately report them to Art Department Supervisor.
• Work with Art Department Supervisor to ensure process, materials and colors are documented properly throughout.
• Ensure all themed work is meeting WGI standards and is done in a manner that best illustrates the design intent.
• Execute any other duties that may be assigned by the Art Department Supervisor or Shop Manager.
• Accurately record time and submit invoices in a timely manner with appropriate job codes

Minimum Requirements:

• High School diploma, Trade School degree, and/or University or college degree a plus.
• 2-3 years direct experience artistic painting or sculpting
• Strong written and oral communication skills.
• Communicate using the English language. Communications in Spanish would be an additional benefit.
• Experience at working both independently and in a team-oriented environment is essential.
• Persuasive, encouraging, and motivating.
• Valid driver’s license and in good standings.

Physical abilities required:

• Overtime may be required in meeting project deadlines so intense stress could be a factor.
• Primary functions require sufficient physical ability to work in an active shop setting and operate shop equipment. FREQUENT walking, standing, sitting for extended periods of time, fine-finger dexterity to manipulate shop tools and equipment. OCCASIONAL bending and stooping, squatting, pushing/pulling, twisting at waist, upward and downward flexion of neck, side-to-side turning of neck; reaching at and above shoulder height; lifting objects weighing up to 10 lbs. from below waist to above shoulders and transporting distances up to 50 yards; lifting objects weighing 11-50 lbs. from below waist occasionally.
• Physically able to participate in training sessions, presentations, and meetings.
• Travel may be required to complete artistic work for projects on site.
• Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.
• Hearing: Hear in the normal audio range with or without correction.

Safety Requirements:

• First Aid, CPR and Bloodbourne Pathogen training.
• Familiar with all current OSHA General Industry Safety and other applicable regulations relating to employee safety and accident prevention.
• Participate in weekly safety meetings. (Tool Box Talks)
• Enforce safety requirements of WGI

Position Title:       ESTIMATOR

Reports to:           Director of Construction

Summary:             Estimator prepares complete, accurate estimates for multi-family and senior living projects. Estimator will be expected to be able to perform a full take-off and hard bidding of all trades to develop detailed estimates.

Duties and Responsibilities:

• Preparing complete and accurate estimates for multi-family, senior living, assisted living and other commercial construction projects.
• Performing full take-offs from plans.
• Hard bidding of all trades to develop detailed estimates for each project.
• Develop bid packages for vendors and subcontractor proposals.

Qualifications:

Position Title:     Pre-Development Coordinator

Reports to:           Director of Construction

Summary:            Pre-Development Coordinator is the link between the Architecture and Construction departments.  This person is responsible for walking a project from the design phase, through estimating, contracting, permitting, and finally to funding (financial closing). Responsibilities of the Pre-Development Coordinator include:

Duties and Responsibilities:

• Develop contracts with sub-contractors for each project.
• Coordinate and track all aspects of the project from design through financing and communicate progress to Project Manager, Director of Construction and Client
• Bidding of the project to various sub-contractors for each phase of the project.
• Assist with estimating the cost of the project.
• Assisting with getting appropriate permits in place for the project.
• Insure proper licenses are in place for the appropriate jurisdiction for the project.

Qualifications:

• Ability to work effectively with staff in every department: construction project management, architectural design, accounting, marketing, etc.
• Very strong verbal, written, organizational, and computer skills.
• High degree of interpersonal skills.
• Ability to use judgment and discretion; to keep confidentiality; to exercise tact and diplomacy.
• Ability to establish goals and priorities; perceive and analyze situations requiring attention and perform duties in a timely manner.
• Ability to create strong, effective business relationships with clients based on open communication and efficiency.

Minimum Requirements:

• Bachelor’s Degree in Business Administration (or other business field).
• Proficient in the use of the Microsoft Office Suite.
• Experience in a management or leadership role.